Asset transfers | Ark Docs

A transfer records a proposed move and tracks it from approval to handover.

Request a transfer

Start from an asset detail page or a QR scanner result. A transfer remains a request until its approval and handover steps are completed.

1
Open an asset
SidebarAsset ManagementAssetsSelect an asset
2
Open Transfer Asset
The action is available when you can edit asset records.
3
Fill in the transfer
Enter a reason and any destination details from the field reference below.
4
Select Request Transfer
Ark creates a pending request. Approval is required before the transfer is applied.

Field	Required	Details
To Location	Optional	New location for the asset.
To Department	Optional	New department for the asset.
Assigned To	Optional	Name of the person who should receive the asset.
Reason	Required	Explain why the transfer is requested.

Find an asset

Track the transfer

The Asset Transfers list supports search and status filtering. Open a transfer to see its details and activity. A pending transfer can be approved or rejected by an authorized reviewer; an approved transfer can be completed or failed by an authorized manager. Available actions depend on role and status.

List column	Shows
Transfer #	The transfer reference number.
Asset	Asset name; select the row for request details.
Tag	Asset tag.
Status	Pending, Approved, Rejected, Completed, Cancelled, or Failed.
From	Current location, or current assigned person when no location is shown.
To	Requested location, or requested person when no location is shown.
Requested By	Member who submitted the transfer.
Requested	Request date.

Open asset transfers

Transfer decision forms

Open a transfer to see only the actions available for its current status and your role.

Action	Field and requirement
Approve Transfer	Remarks are optional.
Reject Transfer	Reason is required.
Complete Transfer	Handover Remarks are optional.
Mark Transfer as Failed	Reason is required.
Cancel Transfer	Reason is optional.